Purchasers must adhere to the policies and procedures set out by the procurement team. This allows for the function to remain consistent and transparent.

The procurement team maintains the policies and procedures to set up the purchasers for success. They also provide guidance and advice on purchases and contracts when they exceed certain thresholds and/or are requested. This can include obtaining quotes and executing a competitive procurement process. Post purchase, they maintain relationships with key external vendors to ensure business continuity while negotiating for best value.

The Senior Financial Officer is responsible for overseeing the procurement function and approving the associated policies and procedures. They also approve procurements where a competitive bid exemption is required. These are purchases that bypass certain policies and procedures due to justifiable reasoning.